Introduction

Welcome to Fidelity Private Shares. We're excited to help you get your account set up to begin managing your corporate legal actions through the platform.

This article provides a brief overview of our onboarding process. This is the process of providing information and documents for your existing Delaware corporation to create your account.

Getting Started

You'll provide basic information about your company - like your team size and the number of people and entities who hold equity in your company. We'll use this information to determine your pricing tier (explained in detail on our pricing page).

You'll be asked to provide a variety of documents about your company and its history and information in those documents that the system will use to populate reports like your Capitalization Table. Note that, in many cases, if you don't have the document on hand, you will be able to defer uploading it and return to it later once your account is set up.

Documents

We recommend having the documents listed here handy before you start the process:

Company Charter

Company Charter (including the breakdown of all classes of stock)
Company Bylaws
EIN documentation
Company address

Board & Corporate Officers

Company President and Secretary
Board Members
NOTE: For these and other stakeholders, the workflow will ask for their names and email addresses but will not send emails out until you're ready to do so.

Employees

For each current employee, you will be asked to upload:

Offer Letter
Confidentiality Assignment of Inventions Agreement
Consultants and advisors can be added after the onboarding process is complete.

Stock Incentive Plan (SIP)

If you already have a SIP, you will need:

The Stock Incentive Plan document
Board and Stockholder Approval
Form of Incentive Stock Option
Form of Non-Qualified Stock Option
Form of Restricted Stock Agreement
Form of Exercise Notice
Any forms of the above that relate to early exercise grants.
NOTE: Forms will need to be in an editable format so that you can remove certain terms. The platform will add to a cover page with the grant details when you generate them through the system.

Equity

Any grant document (ISO, NQO, RSA, Founder's shares, etc.) and the vesting terms for each.
Board approval for each grant.

Fundraising

Upload any fundraising paperwork you have here. This can include:

Convertible debt
Equity financings
SAFE (Simple Agreement for Future Equity) documents
KISS (Keep It Simple Security) documents
Purchase agreement
Any other transaction documents
Individual grant documents
Applicable board and stockholder consents

Legal Counsel

The workflow will also ask you to provide the name of your company's outside counsel. Registering them will help ensure you can work together on workflows.
If you don't have outside counsel for your company yet, we encourage you to check out our Early-Stage Service Providers.

Board & Stockholder Approvals

You can provide any other Board Consents or Meeting Minutes that were not already requested in the other sections.

Other Materials

If your company has converted from an LLC or has agreements that are no longer active, like Offer Letters for past employees, you can upload these directly to your Data Room folders during the onboarding process.

Fidelity does not provide legal or tax advice.

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