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· Onboarding Documents

Updated

Introduction

To start using the platform with an existing company you'll first need to go through our onboarding process. This is the process of providing information and documents to create your account. You may benefit from having a few essential documents on hand before you start the process.

The first step in creating an account is filling out basic questions about your company's profile. The two big questions involve what funding you have received, and whether your company is a Delaware C Corporation. We'll use this information to determine your pricing tier (explained in detail on our pricing page).

You will not be required to upload documents that aren't relevant to you (e.g., you would skip providing a Stock Incentive Plan if you have not yet set one up).

Click on the links below for each step of the onboarding process to see the required documents and other information you will need to provide. 

Company Charter

Board & Corporate Officers

Employees

You will be asked to provide a list of current employees and upload the documents below for each:

NOTE: This section is for employees only. Consultants, contractors, and advisors can be added after the onboarding process is complete.

Stock Incentive Plan (SIP)

If you already have a SIP, you will be asked to upload it. In addition to your Stock Incentive Plan document, related documents will also be uploaded, such as the Board Approval for the SIP, Stockholder Approval for the SIP, and the Form Of documents:

  • Form of Incentive Stock Option
  • Form of Early Exercise Incentive Stock Option**
  • Form of Non-Qualified Stock Option
  • Form of Early Exercise Non-Qualified Stock Option**
  • Form of Restricted Stock Agreement
  • Form of Exercise Notice
  • Form of Early Exercise Notice**
  • Form of Early Exercise Restricted Stock Agreement**

**Denotes documents that will be asked for in onboarding only if your plan allows for early exercise.

Equity

The documents you should have for this category include:

  • Any grant documents (ISO, NQO, RSA, founder's shares, etc.) your company has (and the vesting terms for each).
  • Board approval (this can also be deferred) for each grant.

NOTE: Before beginning this step, you must specify whether or not your company has undergone a stock split. Additional split documentation will be required if this is the case.

Fundraising

Upload any fundraising paperwork you may have here. This includes convertible debt/bridge notes, equity financings, SAFEs (Simple Agreement for Future Equity), or KISSes (Keep It Simple Security) documents:

SAFEs/KISSes

  • SAFE or KISS Agreement
  • Board Approval
  • Stockholder Approval (if applicable)

Convertible Notes/Bridge Notes

  • Note Purchase Agreement
  • Individual note agreements 
  • Board Approval
  • Stockholder Approval (if applicable)

Please see this Blog post for more information about bridge note documents.

Equity Financings 

  • Stock Purchase Agreement
  • Board Approval
  • Stockholder Approval (if applicable)
  • Investor Rights Agreement (if applicable)
  • Voting Agreement (if applicable)
  • Right of First Refusal/Co-sale Agreement (if applicable)

For more details on differentiating between these types of fundraising, please see our in-depth article on How to Upload your Fundraising Documents.

Legal Counsel

Register your legal counsel and upload your Counsel Engagement Letter. You can skip registering your counsel during onboarding and your Customer Success Manager will guide you through this process during the Post Incorporation process. 

Board & Stockholder Approvals

Provide any additional Board Consents or Meeting Minutes that were not already requested in the other sections, should you wish to do so.

FAQs

How do I include consultants and/or advisors in my list of employees? Once you have an account set up, you will be able to incorporate consultants and advisors into your list of employees by starting another workflow: add advisor workflow, add consultant or contractor workflow. 

Where can I upload stock certificates? After your onboarding process is complete, you will have the option of uploading your stock certificates  or generating electronic certificates. 

 

Third parties mentioned and Fidelity Private Shares LLC are not affiliated.

Screenshots are for illustrative purposes only.

Fidelity Private Shares LLC provides cap table management and other administrative services to private companies and their equity compensation plans.

Fidelity Private Shares LLC

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