Fidelity Private Shares Best Practices

Introduction 

Now that you're up and running on the platform, and you've have had a chance to learn the basic features and functions of your account, we wanted to provide some additional information to help you make the most of your Fidelity Private Shares experience. 

General

• Access and permissions: Make sure your team members have the right levels of access within your account to complete all the actions for which they are responsible. 
• Legal team & involvement settings: Does your legal team include all the attorneys and paralegals who work with you? Are your counsel involvement settings working for you? 
• Billing: Confirm that you have an up-to-date credit card on file for renewals and concierge projects, and that your billing communications are going to the right email address.
• Workflow cleanup: Click on Explore on the right-hand side of your workspace to see all your workflows. You can sort by status, subject matter, and workflow owner, then discard workflows you no longer need, or issue reminders for outstanding tasks. 

Equity Management & Fundraising

• Cap table accuracy: If there are errors in your cap table data, you can use cap table editing to make any necessary adjustments. 
• Default vesting schedules: You can save your company's standard vesting schedules in Administration Workspace > Equity Settings (see the FAQ in the article on Granting Shares or Options). 
• Stock certificate settings: You can adjust stock certificate signatories to ensure the right officers are asked to sign when certificates are generated. You can also get a weekly email to alert you when stock certificates are ready to be created.  
• Stock certificate creation: Ready to issue stock certificates for investors or team members? The Create New Stock Certificates and Re-Issue Stock Certificates workflows can help. 
• 83(b) evidence review:  In Workflow Administration for the 83(b) process, you can add in a review step for filing evidence and designate someone to be responsible for that review. 
• Capturing a recent fundraise: You can add documents for a priced round via the Equity Financing workflow or reach out to your Customer Success Manager to see how our Concierge team can help.

Human Resources

• Capturing equity promises: It's important to keep track of grants you've promised to team members. The platform can capture promises in new employment documents, job change documents, or through the Upload Equity Promises workflow.  
• HR Administration settings (including I-9s and W-4s): We offer many settings to support employee lifecycle management (i.e. offers, onboarding, job changes, and separation). You can find these in the HR Settings section of your Administration Workspace. 
• Gusto integration: Is your company using Gusto for payroll and benefits? If so, you can connect your Fidelity Private Shares and Gusto accounts to make your hiring processes more efficient. 

Data Room & Diligence

• Filling in missing documents: Is your data room missing important documents, or are you looking to fill in documents following your onboarding process? This can be done by filtering and uploading documents in your data room. 
• Diligence Mode management: You can see which companies and firms have Diligence Mode turned on in that section of your User Directory and manage those settings by clicking into the applicable company or firm. 

Information for Your Stakeholders

• Communications to investors and team members: Ready to invite team members and other stakeholders to your account? Our team can provide sample communications to alert them to what's coming, and the Send Invites to Existing Users workflow makes the process easier. 
• Support for investors, lawyers, and employees: Did you know we have dedicated sections in our Support Center for your investors, team members, and outside counsel? It's a better way for these groups to find the assistance they need, so feel free to share the links. 

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Gusto and Fidelity Private Shares LLC are not affiliated.
Fidelity Private Shares LLC provides cap table management and other administrative services to private companies and their equity compensation plans.

Fidelity does not provide legal or tax advice. The information herein is general in nature and should not be considered legal or tax advice. Consult an attorney or tax professional regarding your specific situation.1092468.2.0

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